Case Management
Track every case through Active, Pending, and Closed stages. Each case has its own Overview, Timeline, Notes, Documents, and Reminders tabs.
Legal Operating System
Run your entire firm
from one platform
LegalDominio brings together case & client management, AI-powered lead capture, smart reminders, document management, and team collaboration — all in one place.
Built on trusted infrastructure
Microsoft Azure
POPIA Compliant
TLS 1.2+ · AES-256
Full Audit Trail
AI-Powered
What's included
Everything your practice needs,
Everything your practice needs,
in one system
Each module is purpose-built for legal work and works together so your team never has to switch between tools.
Lead Capture & Pipeline
The public bot captures leads directly from your website. Each lead has a full conversation history, pipeline status, and can be converted to a client with one click.
AI Lead Intelligence
Every lead gets an automatic AI summary showing detected intent, key topics discussed, and a full activity log — so your team can follow up with full context.
Dominio Bot
An AI assistant trained on your own documents. Ask it to answer questions, extract clauses, summarise contracts, identify risks, or explain legal language in plain terms.
Document Management
Upload, organise, and search all your firm's documents. Create folders, bulk-select files, and keep every document linked to the relevant case or knowledge base.
Leads Analytics
Track conversations, capture rate, conversion rate, and active bots in real time. See which bots perform best and how leads move through your pipeline over time.
Client Management
Maintain full client profiles for both Individual and Corporate clients. Store contact details, linked cases, and navigate directly between a client and all their associated matters.
Smart Case Reminders
Set automated reminders per case: before a hearing date, daily, or weekly. Delivered by email or WhatsApp — configured from each user's own notification preferences.
Teams & Knowledge Base
Organise your firm into teams, assign members with roles (lead, member, observer), and give each team their own custom AI copilots and shared document libraries.
Real screens, real product
See LegalDominio in action
These are actual screenshots from the live application — no mockups or marketing illustrations.
Dashboard — at-a-glance overview of clients, cases, and activity
How it works
Up and running in 2–4 weeks.
Up and running in 2–4 weeks.
No technical team required.
We handle the setup. You handle the cases.
Onboard & Train
We provision your tenant, set up your team accounts, and upload your firm's documents — policies, FAQs, practice guides — to train the AI.
Deploy Your Bot
Add a single embed snippet to your website. Your public bot goes live and starts answering questions and capturing leads around the clock.
Manage & Scale
Your team works cases, handles leads, uses the Dominio Bot for document research, and tracks everything from the analytics dashboard.
Dominio Bot
Your AI assistant, trained on your documents
Dominio Bot lives inside your knowledge base. Ask it anything — and it answers using your own uploaded documents, not the internet.
- Answer questions using your uploaded PDFs and policies
- Extract specific clauses from contracts
- Explain legal terminology in simpler terms
- Cite the source document for every answer
Case Management
Every case, every deadline,
Every case, every deadline,
every document — in one view
Each case has a dedicated workspace with tabs for case information, a full timeline of events, notes, attached documents, and hearing reminders.
- Active, Pending, and Closed status tracking
- Link clients directly to their cases
- Case timeline with custom event types
- Notes with categories: Strategy, Research, Court Hearing, Meeting
- Attach documents with categories: Evidence, Pleading, Contract, Correspondence
- Smart reminders — before event, daily, or weekly — via email or WhatsApp
Lead Intelligence
Know exactly what each lead wants — before you call
Every lead captured by your bot gets an automatic AI summary. Your team sees the detected intent, key topics discussed, and a full activity log before picking up the phone.
- AI-generated summary of every conversation
- Detected intent classification (e.g. general inquiry, legal advice)
- Key topics extracted automatically
- Full conversation history tracked per lead
- Pipeline stages: New → Contacted → Qualified → Meeting Scheduled → Proposal Sent → Negotiating → Converted
- Urgency levels: Immediate, This Week, This Month, Next Quarter, Exploring
- Activity log: notes, calls, emails, status changes, reassignments
- One-click "Convert to Client" to create a case
Public Bot
Deploy your AI bot.
Deploy your AI bot.
Capture leads while you sleep.
Create and publish AI-powered chatbots trained on your firm's own documents. Embed them on any website with a single snippet of code. Each bot has its own analytics dashboard.
- Create and configure multiple bots per firm
- Trained on your own knowledge base documents
- One-line embed snippet — works on any website
- Published / unpublished toggle for full control
- Per-bot stats: leads captured, conversations, conversion rate
- All leads flow directly into your LegalDominio pipeline
- Workload-balanced auto-assignment to your team
Plans
Three tiers. One platform.
Every plan includes the core LegalDominio platform. The AI Lead Bot module is available as an optional add-on across all tiers.
Basic
The essentials for small legal teams getting started with a structured case and document workflow.
- ✓ Case & client management
- ✓ Document management & sharing
- ✓ RBAC & audit logs
- ✓ Smart case reminders (email)
- ✓ Up to 10 users
- ✗ WhatsApp reminders
- ✗ Custom copilots
- ✗ Advanced analytics
Most popular
Professional
For growing firms that need more AI capacity, automated workflows, and WhatsApp-connected reminders.
- ✓ Everything in Basic
- ✓ Smart reminders via email & WhatsApp
- ✓ 1,200 AI messages/month
- ✓ 4,000 RAG training pages
- ✓ 1 custom AI copilot
- ✓ Teams & role management
- ✓ Up to 25 users
- ✓ Advanced analytics
Enterprise
Full-scale deployment for large firms and corporates with high AI usage, advanced analytics, and custom copilot needs.
- ✓ Everything in Professional
- ✓ 4,000 AI messages/month
- ✓ 50,000 RAG training pages
- ✓ Up to 10 custom copilots
- ✓ 25+ users
- ✓ Advanced analytics & reporting
- ✓ Dedicated onboarding & support
- ✓ Custom integrations
Optional Add-on
AI Lead Bot Module
Add an AI-powered public chatbot to your website that captures and qualifies leads 24/7 — trained on your knowledge base, with full conversation history, AI summaries, and workload-balanced auto-assignment to your team.
- AI-powered lead acquisition bot
- Intelligent knowledge base integration
- Conversation history & AI insights
- Webhook integration for lead conversion
- Whitelabel branding available
All plans include a one-time setup and onboarding fee · Pricing provided on request
Security & Compliance
Enterprise-grade security.
Enterprise-grade security.
POPIA-compliant by design.
Your client data is stored in South Africa, encrypted end to end, and protected by the same infrastructure used by the country's largest banks.
TLS 1.2+ · AES-256
Encryption in transit and at rest across every data point
Role-Based Access
Granular permissions per user with full audit logs on every action
POPIA Compliant
Full compliance with SA data protection laws — DPA included
Your firm. Running smarter.
Book a 30-minute demo and see LegalDominio live — cases, clients, leads, AI tools, smart reminders, and analytics, all in one platform.
contact@legaldominio.com · No commitment required